Operations Administrator

Do you love working with bright people engaged in consequential issues? Are you skilled in handling complex processes, scheduling and travel for multiple stakeholders? Do you enjoy problem solving and streamlining operations? If so, Redstone might be the place for you! 

Redstone is intellectual, creative, and passionate about real-world problems. We partner with some of the world’s largest foundations, NGOs, and companies to help answer tough questions on education, health, economic opportunity, and the environment. Our clients and partners include the Marin Community Foundation, Achieving the Dream, and the Charles Stewart Mott Foundation, among others – all of whom share the ambition to make system-wide change. Redstone is the consulting division of Arabella Advisors. 

POSITION SUMMARY 

The Operations Administrator is a key member of the operational foundation for Redstone. This role will bring high-level executive assistance to multiple senior leaders, working most closely with the Legal and Systems Senior Manager and Senior Consultants, who are driving revenue and leading the firm. The Operations Administrator independently manages complex and central processes, as well as elaborate scheduling and travel for multiple leaders and their project teams. 

In addition to being organized, accurate, and detail oriented, success in this position depends on analytical skills, sound business judgement, confidentiality, and the ability to build rapport and communicate effectively. The team is highly collaborative, and evolving processes necessitate being proactive, adaptable, and resourceful. You’ll also get to work with a top-notch and cohesive Operations team driving the day-to-day needs of the firm.  
 

RESPONSIBILITIES  

Contract Administrator  

• Coordinate the complete lifecycle of all contracts for the consulting line of business, including clients, vendors, and subcontractors 

• Draft contracts, amendments, and renewals and ensure accurate tracking, timely approvals, and compliance with established procedures and legal requirements  

• Create and maintain templates and accurate records in contract management systems 

• Collect and analyze metrics related to contracts, amendments, and renewals 

Executive Assistant 

• Proactively manage a high volume of requests related to calendaring, scheduling, event planning, expenses, contact management, and other administrative needs for assigned Senior Leader(s) 

• Interface with clients and their teams to set up connections, e.g., client calls, interviews, convenings, workshops 

• Manage logistics for internal and external meetings/events, and speaking engagements 

• Create, compile, and distribute materials in advance of meetings as requested 

• Manage domestic and international travel by directly booking flights, hotels, and transportation while tracking, making necessary changes, and anticipating travelers’ needs  

General 

• Continually optimize processes, including researching best practices, making recommendations, and implementing improvements 

• Lead and carry out discrete operational projects or workstreams, provide flexible operations expertise, and participate in various projects as assigned 

• Contribute as a citizen of the firm by engaging positively in culture and firm development activities 

• Stay connected while away from your desk as needed, occasionally accomplishing tasks outside business hours, e.g. when teams are traveling  
   

QUALIFICATIONS 

• 3+ years of experience in contract administration or related role 

• 3+ years of experience providing administrative support for several senior leaders in a professional service setting (e.g., consulting, legal, finance/accounting, medical office) 

• 1+ years of experience with direct booking of domestic and international travel  

• Strong Proficiency with Microsoft Office products (Outlook, Word, Teams, Excel) 

• Strong analytical skills with attention to detail and accuracy 

• Experience with complex and dynamic scheduling for several senior  leaders (e.g., medical office, law firm, or supporting project teams) 

• Excellent communication skills, with the ability to take initiative and build professional and productive relationships across all levels 

• Excellent organization, a strong work ethic, and the ability to work independently 

• Experience supporting office operations (purchasing, coordinating maintenance, greeting visitors, coordinating catering, general office support) 

• A positive, proactive approach, strong initiative, and the capacity to adapt under pressing deadlines 

• Ability to handle confidential information with integrity and discretion 

• Experience leading/managing discrete projects independently 
   

WORK ENVIRONMENT AND PHYSICAL REQUIRMENTS 

This position works during normal business hours, typically Mon-Fri, 9am – 5pm local time with some flexibility for work with other time zones. While this position could be remote, there is a preference for this role to work from one of our offices in San Francisco CA, New York NY, Chicago IL, Boulder CO, Durham NC, or Washington DC. After their initial onboarding, all employees have the choice of two hybrid schedules: Flex, with 1-2 days per week in the office, or Office-based, with 3+ days per week in the office (or more if preferred). The remaining days are worked at home/remotely. 

We will make reasonable accommodations under the guidelines of the Americans With Disabilities Act. You will be provided with a laptop and need to establish a safe, professional, and reliable workspace with stable internet connectivity from which to work during business hours if you choose to work remotely; for days you are not in the office.  

While performing regular duties, you will be required to sit, stand, reach, walk, or kneel, and to lift and/or move up to 25 pounds. Reasonable accommodation will be made as needed. 

COMPENSATION 
The starting base salary range for this position is $70K - $85K (commensurate with experience) plus a discretionary year-end bonus. This is a full-time exempt salaried position with a competitive benefits package including a retirement program, significant portion of premiums for employee and dependent coverage in medical, dental, vision, life insurance, and short/long-term disability, paid parental leave and other paid time off (vacation, holiday, volunteer, personal, bereavement, jury duty, and voting), reimbursement for professional learning, and partial reimbursement for personal cell phone, internet and fitness expenses. 
 
TO APPLY 
Your candidacy will be evaluated holistically based on evidence gathered throughout all steps in the application process. If you’ve arrived at our application powered by JazzHR, please complete the form to the right and click on the orange ‘Submit Application’ button. If you've arrived at the text of this job posting through a job listing website, please ONLY apply via this link and use the orange ‘Submit Application’ button. 
 

We are accepting applications until 11:59 pm Mountain Time on Tuesday, March 18, 2025. We look forward to hearing from you! 

Redstone Strategy Group is an Equal Opportunity Employer, and we encourage individuals of all backgrounds and identities to apply. Our work gives us the opportunity to serve those across the full spectrum of races, ethnicities, national origins, ages, sexual orientations, gender identities, beliefs, cultures, socio-economic backgrounds, and levels of physical ability, and we believe our team should mirror this diversity. Redstone does not discriminate against any employee or applicant due to age, race, color, national origin, religion, sex, sexual orientation, gender identity and/or expression, marital status, physical or mental disability, genetic information, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law.